Pims Timeline

Pims Tasks At Start of Year

Responsible Individual

Task

Clear all activates from last year including all sports
PowerSchool Administrator System>Clear Activities>Check boxes next to activity to clear for all students in school
Bell Schedules are copied from the previous school year
PowerSchool Administrator School>Calendaring>Bell Schedules - Check Bell Schedules make changes necessary
Edit Periods in Bell Schedule (do not use overlapping periods).
PowerSchool Administrator School>Scheduling>Periods - Check periods make changes if necessary
Determine if a period counts toward ADA
PowerSchool Administrator School>Scheduling>Periods - Check off if period counts towards ADA
Calendar setup
PowerSchool Administrator & Registar
PDFCalendar Setup
Clear Special Programs
PowerSchool Administrator PDFClear Special Programs
PASecureID
Technology Secretary

Attendance Tracking & Notification
PowerSchool Administrator
PDF Attendance Tracking



 

Pims Weekly Tasks

Responsible Individual

Task

Attendance Tracking - (School) Refresh Attendance Views Data Report

Attendance Secretaries

 PDFRefresh Attendance Views Data 

Attendance Tracking Refresh - (District) Refresh Attendance tracking date

Attendance Secretaries

Download directions from above refresh attendance views date

Attendance Tracking

Attendance Secretaries

PDFAttendance Tracking

PA Student Validation Report

PowerSchool Administrator

PDFStudent Validation Report

PASecureID

Technology Secretary

Run weekly and correct near matches.  Contact secretaries of any data missing fields.







 

Pims Monthly Tasks

Responsible Individual

Task

Vo-Tech Student

Registrar

Special Ed teacher sends report to registrar to check against PowerSchool.

Special Programs

Assistant Principle (HS), Secretary Curriculum, Secretary Pupil Services

Enrollment start date and end date include instructional minutes if needed. Help.

School Enrollment Audit

PowerSchool  Administrator

PDFSchool Enrollment Audit

Pims Monthly Spreadsheet
PowerSchool Administrator
pdfMonthly TimeLine




 

Pims Startup Tasks before (Sept 12)

Responsible Individual

Task

No Shows

Secretaries

PDFTranfered Out No Shows

Enrollment Errors

PowerSchool Adminstrator

Download from Pims Monthly Tasks

PA Student Validation Errors

PowerSchool Adminstrator

Download from Pims Weekly Tasks

Graduation Year (MMYY)


PowerSchool Adminstrator

Select all 9th Graders > Functions > Student Field Value > Put PA_Expected_Grad_Time > In New Field

Put MMYY(Graduation Year)> Submit > Submit Again




Kindergarten Grade Code

Elementary Secretaries

PDFKindergarten Grade Code

 

 

Pims October 1 Reporting

Responsible Individual

Task

PA Student Validation Report

PowerSchool Administrator

Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

School Enrollment Audit

PowerSchool  Administrator

Reports-School Enrollment Audit. Run for each school including ODP. Help.

Kindergarten Grade Code

Elementary Secretaries

PDFKindergarten Grade Code

Upload data to State

PowerSchool Administrator

District Snapshot, Student, Student Snapshot, School Enrollment, Programs Fact

Program Facts

PowerSchool  Administrator

Title I, Homebound,  Title III, LEP/ELL,CFF PDFSpecial Programs







 

Pims November Reporting

Responsible Individual

Task

PA Student Validation Report

PowerSchool Administrator

Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

School Enrollment Audit

PowerSchool  Administrator

Reports-School Enrollment Audit. Run for each school including ODP. Help.

Upload data to State

PowerSchool  Administrator

School Enrollment, Programs Fact, Student, Student Snapshot

Program Facts

PowerSchool  Administrator

Title I, Homebound,  Title III, LEP/ELL,CFF

Oct 1 Enrollment, Low Income and LEP ACS

Registrar

November 12, 2010

Run Cognos Graduate and Dropout  Reports

PowerSchool  Administrator

Correct all Errors

Graduate and Dropout ACS (2009-2010)

HS Principle Check PowerSchool Administrator Submit

November 12, 2010







 

Pims December  Reporting

Responsible Individual

Task

Special Education Submission

Pupil Services

PDFOut of District Placement

PA Student Validation Report

PowerSchool Administrator

Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

Upload data to State

PowerSchool  Administrator

Student Template for Sp Ed submission

Pims January  Reporting

Responsible Individual

Task

Professional Staff

Network Administrator


Pims February  Reporting

Responsible Individual

Task

PA Student Validation Report

PowerSchool Administrator

Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

School Enrollment Audit

PowerSchool  Administrator

Reports-School Enrollment Audit. Run for each school . Help.

Upload data to State

PowerSchool  Administrator

Courses, Course Instructor,  Student Course Enrollment, School Enrollment, Programs Fact, Student

Check with HR Director about subs and long term subs

PowerSchool Adminstrator

Make sure you choose the Primary Teacher in section for subs

Run Cognos Course Reports

PowerSchool Adminstrator

Check for Course or Course Instructor Errors

 

Pims March Reporting

Responsible Individual

Task

PA Student Validation Report

PowerSchool Administrator

Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

Access for ELL

PowerSchool Administrator

3/9/2011 - 3/31/2011

Check with Pupil Services that all reports were run and data checked against  IEP Writer

Pupil Service Secretaries


Check with Barbara that all report have been run

Barbara Curtin


Upload data to State

PowerSchool  Administrator

Student, Student Snapshot, School Enrollment, Program Fact

Pims April Reporting

Responsible Individual

Task

PA Student Validation Report

PowerSchool Administrator

Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

PSSA/AYP

PowerSchool Administrator

3/14/2011 - 4/15/2011

Lois Campbell run Cognos Reports

PowerSchool  Administrator

Student, Student Snapshot, School Enrollment, Program Fact

Pims June Reporting

Responsible Individual

Task

Safe Schools

PowerSchool Administrator

June 1, 2011 - July 31, 2011

Safe Schools

PowerSchool  Administrator

Discipline Domain, Location Fact, District Fact

Location Fact Review

Valerie Burnett

Jeff Nesbitt and Carol Restifo must go over what is to be submitted to the state with Valerie Burnett

Checks before Submitting
Jeff Nesbitt and Carol Restifo pdfSafe School Log Entry









Pims Summer Reporting

Responsible Individual

Task

PA Student Validation Report PowerSchool Administrator Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.
Course, School Enrollment, Programs Fact, Student
PowerSchool Administrator 7/14/2011 - 9/13/2011
Retained Students
Marie Burns
Make sure all students that are not going to next grade are marked retained
Graduate Students
Marie Burns
pdfGrad and Dropouts
Child Accounting 2011
Barbara Curtin and PowerSchool Administrator
7/14/2011 - 9/30/2011
Student Calendar Fact, School Calendar, Student
Barbara Curtin and PowerSchool Administrato
ODP Calendars
Essie Shiller
pdfODP Calanders











 

Pims End of Year

Responsible Individual

Task

 

CLOSE